Conference organizers juggle exhibitors, speakers, sessions, and thousands of attendees. Indra brings it all into one calm center.
Finding, vetting, and coordinating speakers shouldn't feel like herding cats. Indra centralizes the entire speaker lifecycle—from initial applications through final scheduling.
Manage submissions, approvals, and communications in one streamlined interface
Create custom application forms that capture exactly what you need. Session topics, speaker bios, A/V requirements, dietary restrictions—all in one place. No more email threads or lost spreadsheets.
Review submissions with your team, leave internal notes, and manage approvals without speakers seeing the sausage being made. When you're ready, notify accepted speakers and collect additional details.
Once speakers are confirmed, slot them into your conference schedule with drag-and-drop simplicity. Session conflicts, room assignments, and speaker availability—handled.
Build your conference schedule with an intuitive interface that makes sense to organizers and attendees. No PhD in spreadsheet wizardry required.
Drag-and-drop interface with real-time conflict detection and capacity tracking
Drag sessions into time slots, assign rooms, set capacities, and see everything at a glance. If there's a conflict (same speaker, double-booked room), Indra tells you immediately.
Let attendees reserve seats for popular sessions. Track capacity, send reminders, and ensure your breakout rooms aren't empty (or dangerously overcrowded).
Speaker cancels last-minute? Room change? Update once, and every attendee with that session in their schedule gets notified. No chaos, no confusion.
Exhibitors are a critical part of most conferences—and often the most overlooked from a software perspective. Indra gives them the tools they need to succeed.
Mobile-friendly badge scanning with instant lead collection and export
Exhibitors can scan attendee badges directly from their phone or tablet. Instant lead capture with attendee contact info, session attendance, and custom notes.
After the event, exhibitors export their scanned leads to CSV or push them directly to integrated platforms like Salesforce, HubSpot, or Marketo. No manual data entry.
Show exhibitors on the conference floor plan so attendees can find them easily. Booth numbers, company logos, and sponsor tiers—all visible and searchable.
First impressions matter. Your badges should reflect your conference's brand and make attendees feel welcome the moment they arrive.
Create beautiful, on-brand badges with dynamic fields and QR codes
Create beautiful, on-brand badges without hiring a designer. Upload your logo, choose colors, set fonts, and preview everything in real-time.
Include attendee names, companies, ticket types, session RSVPs—whatever you need. Badges auto-generate with the correct info for each attendee.
Every badge includes a unique QR code for fast check-in, session access, and exhibitor scanning. Printing and encoding handled automatically.
The check-in experience sets the tone for your entire conference. Long lines and confusion? Terrible start. Smooth, fast arrival? Attendees already feel taken care of.
Attendees scan a QR code from their confirmation email, print their badge, and they're in. No waiting in line, no staffing headaches.
For VIPs, speakers, or walk-ups, your team can search by name, email, or confirmation code and print badges on the spot.
See who's checked in, who's running late, and how check-in flow is performing throughout the day. Adjust staffing or open more lanes as needed.
Let's talk about how Indra can help orchestrate your conference without the usual complexity.
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